Benefits of going paperless

People who run their own business can appreciate the benefits of going paperless. In a paperless office, access to information is usually through storage devices and computers, thus eliminating the use of paper. Among the many benefits are less trash, more space, more savings, and greater participation in making our world a better place to live.

1. Less trash. In a paperless environment, everything is electronic. The amount of paper needed is close to 0% or literally very minimal, but there is no change in the way business is done. Record keeping is still intact, information sharing is still ongoing. The concept of less trash stems from the fact that since everything is in electronic format, anything no longer needed could simply be disposed of. Paperless offices rely on robust tools to ensure that data storage is kept secure and for as long as possible. For example, the use of the online fax service versus the traditional fax machine. Faxed documents are saved as PDF or TIF files and stored on online fax servers or on the office computer and printer only when needed.

2. More space. Since there will be no need to physically file documents, the space consumed by large filing cabinets can now be freed up or used for something else.

3. More Savings. Typical offices have an ongoing budget for paper and ink or toner. To this would be added the cost of maintaining the hardware necessary for printing. In a paperless office, all these expenses will be considered savings. Going back to the example above, with the online fax service, the company could save on the cost of the additional phone line for the fax machine, hardware maintenance, fax paper and toner. Online faxing allows you to send and receive messages and gives your business the option to print copies only when necessary.

4.Environmentally friendly. Throughout the world, one of the most consumed resources is paper. We all know that paper comes from trees. And while people could continue to plant trees, one very important thing to keep in mind is that they take a long time to grow. Recycling paper is not the only way to take care of our environment. What better way to have a conversation than not using it at all? In a paperless office, all transactions are done electronically, making paper less necessary and therefore can be eliminated.